Beauregard Camp 130

bylaws

ARTICLE I:  NAME

Section 1.

The name of this organization shall be Beauregard Camp 130.

ARTICLE II: OBJECT

Section 1.

Beauregard Camp 130 shall be an historical, patriotic, educational, and benevolent body of men of Confederate ancestry whose object shall be: to vindicate the Cause for which the Confederate soldier fought; to defend his good name; to guard his history; to perpetuate the principles which he loved and which made him glorious; and, to see that the true history of the South, from Jamestown to today is presented to future generations.

ARTICLE III: MEMBERSHIP

Section 1. ELIGIBILITY.

1.1. Members: All male descendants, lineal or collateral, of those who served in the Confederate Army or Navy to the end of the War, or who died in prison or while in actual service, or who were killed in battle, or who were honorably retired or discharged, shall be eligible for membership provided that no member shall be admitted under twelve years of age.
 

1.2. Camp Associates: Any man who endorses and supports the purposes of Beauregard Camp 130 shall be eligible to become a Camp Associate. Camp Associates shall have the right to attend Camp meetings, to serve on Camp committees, to be appointed to staff offices, to receive the Camp newsletter, and to participate in all Camp activities. Camp Associates will not be members of the Sons of Confederate Veterans and, therefore, may not vote or be elected an officer of the Camp. Camp Associates will not be counted among the Camp's enumerated members when determining Camp delegates or voting strength and may not be delegates to Division or National conventions.

Section 2. APPLICATION AND ADMISSION PROCEDURES.

 2.1 Members: No one shall be admitted to membership until satisfactory proof of the foregoing qualifications has been submitted to the Camp. Two copies of the application package must be submitted (one set of originals and one set of copies) and must consist of a Sons of Confederate Veterans Application for Membership plus all additional forms required by the Camp. All applications for membership shall be submitted to the Camp Adjutant. All dues, recording fees, per capita taxes, and any other fees must be submitted with the completed application. All applications for membership received by the Adjutant shall be reviewed by the Commander at an Executive Board meeting. If an application is approved by the Commander, notice of the proposed membership will be published in the next Camp newsletter. Voting on the application shall take place at the next regular meeting of the Executive Board. A two-thirds (2/3) vote shall elect to membership. The original application plus the recording fees and the per capita taxes of the new members shall be forwarded to the International Headquarters of the Sons of Confederate Veterans within ten (10) days of the election. The Division dues of the new members shall be forwarded to the Adjutant of the Louisiana Division within ten (10) days of the election. The Camp shall preserve the duplicate application package. In the event the applicant is not elected to membership, the dues, recording fees, per capita taxes, and other fees shall be returned to him.

 2.2. Camp Associates: No one shall be admitted as a Camp Associate without submitting an application package consisting of a completed Application for Camp Associate and must be recommended by a Camp member in good standing. All applications shall be submitted to the Camp Adjutant. A check for Camp dues must be submitted with the completed application. All applications for Camp Associate received by the Adjutant shall be reviewed by the Commander at an Executive Board meeting. If the application is approved by the Commander, notice of proposed Camp Associate will be published in the next Camp newsletter. Voting on the application shall take place at the next regular meeting of the Executive Board. A two-thirds (2/3) vote shall be necessary for approval. In the event the applicant is not elected, the dues shall be returned to him.

Section 3. DUES AND FEES.

The annual dues for members and Camp Associates shall be set by the Executive Board at the first board meeting of each year and shall become due on August 1ST of each year. Members or Camp Associates in arrears three (3) months in payment of dues shall be classified as delinquent and those whose dues are not paid within one (1) month thereafter shall be automatically dropped from membership in the Camp.

Section 4. REINSTATEMENT.

Payment of all dues, per capita fees, and other fees for the current year and payment of a $5.00 reinstatement fee together with any additional levies for that year, shall permit reinstatement to active membership. A member or Camp Associate delinquent one year or more shall only be reinstated upon a majority vote of members present and payment of all amounts due to the Camp.

ARTICLE IV: OFFICERS


 Section
1. OFFICERS
.

At each Annual Meeting held in an even-numbered year, the membership shall elect the following officers: a Commander, First Lieutenant Commander, Second Lieutenant Commander, Treasurer, and Chaplain. In addition, the Commander shall appoint his staff which may consist of an Adjutant, a Quartermaster, a Judge Advocate, an Editor, a Parliamentarian, a Genealogist, and any other staff positions identified by the Camp Commander. These officers shall perform the duties prescribed by these Bylaws or by the Camp or by the parliamentary authority adopted by the Camp.

Section 2. ELIGIBILITY FOR ELECTED POSITION.

In order to be eligible as a candidate for an elected position, a member must have attended a minimum of 50% of the Regular Camp meetings during the 12 months immediately preceding the election. Meeting attendance shall be documented in the "Sign In" book at each Camp meeting.

Section 3. NOMINATION PROCEDURE; TIME OF ELECTION.

At the regular Camp meeting held in the third Quarter of each even-numbered year, a Nominating Committee of three (3) members shall be elected by the Camp. It shall be the duty of this committee to nominate candidates for the offices to be filled at the Annual Meeting in the fourth Quarter. The Nominating Committee shall report at the regular Camp meeting in the fourth Quarter, at which time additional nominations from the floor shall be permitted.

Section 4. BALLOT ELECTIONS; TERM OF OFFICE.

Officers shall be elected by a majority vote, by written ballot of the members in good standing present at the Annual Meeting of the Camp, except that if there is no more than one nominee for an office, the election may be by acclamation. There shall be no term limits for any elected positions. Their term of office shall begin at the close of the Annual Meeting at which they are elected.

ARTICLE V: DUTIES OF OFFICERS

Section 1. COMMANDER.

The Commander shall preside at all meetings of the Camp. He shall sign all official letters and documents, command the Camp in all parades, and perform such other duties applicable to the office as prescribed by the Camp.

Section 2. FIRST LIEUTENANT COMMANDER.

The First Lieutenant Commander shall perform the duties of the Commander in his absence or at his request. He shall serve as program chairman, securing guest speakers and presentations for Camp functions, and perform such other duties applicable to the office as prescribed by the Camp.

Section 3. SECOND LIEUTENANT COMMANDER.

The Second Lieutenant Commander shall perform the duties of the Commander in the absence of the Commander and First Lieutenant Commander. He shall be responsible for the enlistment of new members. He shall maintain an adequate supply of SCV brochures, applications, and any other forms necessary to accomplish the recruitment of new members. He shall monitor membership as to dues payment and meeting attendance. He shall constantly strive for an active, growing membership. He shall prepare and distribute to the membership in good standing a roster of members, their addresses and telephone numbers. He shall perform such other duties applicable to the office as prescribed by the Camp.

Section 4. TREASURER.

The Treasurer shall have charge of all funds of the Camp and place the same in such bank or banks as may be approved by the Executive Board. Such money shall only be withdrawn by check signed by any two of the following officers: Commander, First Lieutenant Commander, or Treasurer. He shall keep an accurate account of his transactions and render a report to the membership at any meeting when requested. He shall present a detailed report, in writing, of income and expenditures at the Camp's Annual Meeting. He shall submit a monthly written statement of receipts and expenditures at the time of each Executive Board meeting. He shall also be responsible for the preparation and presentation of the Annual Budget to the Executive Board. This budget shall be presented at the first meeting of each new year of operation. Bills paid by the Treasurer shall have received the approval of the Commander. He shall perform such other duties applicable to the office as prescribed by the Camp.

Section 5. CHAPLAIN.

The Chaplain shall provide spiritual guidance to the Camp. He shall represent the Camp in times of bereavement. He shall periodically report to the Commander on the well being of members confined by illness. In the event of a member's death, he shall immediately notify the membership and the Chaplain-in-Chief. He shall be responsible for the procurement of flowers, wreaths, or such other items incidental to the accomplishment of his duties. He shall perform such other duties applicable to the office as prescribed by the Camp.

Section 6. ADJUTANT.

The Adjutant may be appointed by the Commander and shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the Camp to International Headquarters, Army, Division, and Brigade. He shall notify all members of special meetings. He shall keep a true record of all meetings of the Camp and have custody of the books and papers of the Camp, except the Treasurer's books of accounts. All applications for membership, renewal, reinstatements, or transfer, and all checks for the requisite dues and fees shall be sent to the Adjutant. He shall be responsible for the ordering of all items necessary for the operation of the Camp. He shall perform such other duties applicable to the office as prescribed by the Camp.

Section 7. JUDGE ADVOCATE.

The Judge Advocate may be appointed by the Commander and shall advise the officers and Camp on all legal matters. Upon direction of the Commander, he shall conduct investigations into charges or challenges brought against Camp members. He shall perform such other duties applicable to the office as prescribed by the Camp.

Section 8. Quartermaster.

The Quartermaster may be appointed by the Commander and shall be responsible for the procurement of meeting sites and arrangements incidental to preparation for regular, special or social meetings of the Camp, such sites and arrangements subject to the approval of the Camp.  He shall perform such other duties applicable to the office as prescribed by the Camp.

Section 9. Editor.

The Commander may appoint an Editor and such other staff as necessary for the preparation and distribution of the official Camp newsletter, "The Starry Cross".  The Commander shall periodically review operation of the newsletter to ascertain if its operation is in the best interest of the Camp.  The Editor shall perform such other duties applicable to the office as prescribed by the Camp.

Section 10.  Parliamentarian.

The Parliamentarian may be appointed by the Commander and shall advise the Commander on the construction and interpretation of the SCV General Constitution and Camp Bylaws. He shall serve as Parliamentarian at both regular and special meetings.  He shall perform such other duties applicable to the office as prescribed by the Camp.

Section 11. Genealogist.

The Genealogist may be appointed by the Commander and shall assist prospective members in researching and documenting their Confederate ancestry, and with preparing pedigree charts and other genealogical forms.  He shall perform such other duties applicable to the office as prescribed by the Camp.

ARTICLE VI: MEETINGS

Section 1. REGULAR MEETINGS.

The regular meetings of the Camp shall be held at least four (04) times a year at the call of the Commander.

Section 2. ANNUAL MEETING.

The regular meeting held in the fourth Quarter of each year shall be known as the Annual Meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.

Section 3. SPECIAL MEETINGS.

A special meeting of the Camp may be held at any time upon the call of the Commander. The Commander shall also call a special meeting upon the written request of at least ten (10) members in good standing. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three (03) days notice shall be given.

Section 4. QUORUM.

Ten percent (10%) of the Camp's voting members in good standing shall constitute a quorum.

ARTICLE VII: EXECUTIVE BOARD

Section 1. BOARD COMPOSITION.

The officers of the Camp shall constitute the Executive Board.

Section 2. BOARD'S DUTIES AND POWERS.

The Executive Board shall have general supervision of the affairs of the Camp between its business meetings, fix the hour and place of meetings, make recommendations to the Camp, and perform such other duties as are specified in these Bylaws. The Board shall be subject to the orders of the Camp, and none of its acts shall conflict with an action taken by the Camp.

Section 3. BOARD MEETINGS.

Regular meetings of the Executive Board shall be held at the call of the Commander. All Camp members in good standing may attend meetings of the Executive Board and vote on matters coming before the board, but shall not be counted in determining the quorum. Special meetings of the Board may be called by the Commander and shall be called upon the written request of three (03) members of the Board.

ARTICLE VIII: COMMITTEES

Section 1.

Committees, standing or special, shall be appointed by the Commander as the Camp or the Executive Board shall from time to time deem necessary to carry on the work of the Camp. The Commander shall be ex officio a member of all committees, except the Nominating Committee.

ARTICLE IX: PARLIAMENTARY AUTHORITY

Section 1.

The rules contained in the current edition of Robert's Rules of Order, Newly Revised (RONR) shall govern this Camp in all cases to which they are applicable, and in which they are not inconsistent with these Bylaws and any special rules of order which the Camp may adopt.

ARTICLE X: AMENDMENT OF BYLAWS

Section 1.

These Bylaws may be amended at any regular meeting of the Camp by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting, and published in the next "Starry Cross".

ARTICLE XI: DISSOLUTION

 Section 1.

This Camp shall not be dissolved or disbanded while ten members shall vote to sustain it. In the event that Beauregard Camp 130 shall be dissolved, all assets belonging to the Camp, shall be divided equally between the following:

     1. "Beauvoir" (The Jefferson Davis Home & Presidential Library); Biloxi, Mississippi.

     2.  The Camp Moore Confederate Museum & Cemetery; Tangipahoa, Louisiana.

The above named organizations shall share and share alike in the assets donated to them by the dissolution of Beauregard Camp 130, as provided for under Section 501(c)(3) of the Internal Revenue Code of 1954 or as may be amended.

Adopted this ___ day of _________, 2018 by the members of Beauregard Camp 130. These Bylaws, by their adoption, supersede all prior governing documents of this organization.

     
Camp Commander   Camp Adjutant

Amended on the 19th of October 2010: added "Beauvoir" to Article XI.

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